8 Tips for Hosting Large Events in a Post-Pandemic World
As we slowly transition into a post-pandemic world, things are starting to return back to a new level of “normal.” Planning events, especially large events, during this time can be a little tricky since this transition process looks different for everyone - businesses and individuals. In this blog, we have gathered a few tips and suggestions for hosting events in our ever-changed world.
1. Location of the Event
One thing you are going to want to consider is the location of your event. Are your guests going to have to travel, and for how long? If so, will travel by air be required? Not everyone will be comfortable traveling on an airplane just yet, as flights are sometimes crowded and do not always allow for social distancing. If the guests are older, they may also be more reluctant to travel now.
2. Check in With Your Venue
Many venues are continuing to modify their capacity and requirements based on the ever-changing scene. It is important to make sure you talk to your venue early and understand any limitations or safety-requirements that will be involved. A lot of venues are able to accommodate for refunds if things change, but others may not be able to. Make sure you are aware of all the possibilities before booking anything officially.
3. Setting of the Event - Indoor or Outdoor?
You will want to think about whether to hold the event indoors or outdoors. Depending on the setting, you may want to consider socially-distanced seating arrangements, masks, and/or any other safety precautions to make sure your guests feel comfortable. It may also be a good idea to indicate all this information on your invitations so that your guests are aware.
4. Social Distancing Wristbands
This is a super cute and easy idea to allow your guests to communicate their level of comfort. Place a couple bowls of different colored wristbands/bracelets at the entrance. Behind each bowl have a sign that coordinates a preference. For example, red bands could signify they are keeping their distance, yellow could mean they are okay with talking but not touching, and green is fine with physical contact. Here is a link to BoxwoodRose, an Etsy account, which makes them!
5. Avoid Shared Food
Another thing to think about is your catering. You may want to stay away from large shared trays and same dish appetizers to avoid spreading germs. Some ideas are grab-and-go stations, limited lines, and individually packaged items. One unique and safe dessert idea is the Inside-Out S’more! Tuck-ins are Inside-Out S’mores readily assembled on a stick - that's crunchy graham cracker, covered in decadent chocolate, and then all tucked inside of a fluffy marshmallow. Each Tuck-in is individually wrapped and can be roasted over a table top roasting station at your event. They also come with extender pieces which allow for social distancing. They are perfect for post-pandemic event planning, delicious, and so much fun to roast for guests of all ages! You can use code SMORE15 to get 15% off your order at www.tuck-ins.com. For more information on bulk pricing and custom labels, contact marketing@tuck-ins.com!
6. Bottled Drinks
Instead of having water and drinks in large dispensers which involve touching shared objects, consider having individually filled bottles and cans. This will make it easy for your guests to quickly grab their drink and avoid filling their glasses themselves.
7. Consider Streaming the Event
There is a chance that if the event requires travel or involves a lot of attendees, some people may not be able to make it. In this event, we recommend looking into possible ways to stream the event. This way, those who can’t be there physically can still be a part of your special day virtually.
8. Hand Sanitizers - Everywhere!
If you are booking a venue, this may already come with it, but if not we suggest having hand sanitizers all over the event setting. This will make it easy for your guests to stay safe and sanitize frequently. It also might make some guests feel more comfortable knowing that safety precautions are still being taken.
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